Administrator: Debtors & Creditors | Motus Retail head office

Do you have a head for numbers and an eye for detail? Join our Head Office team in Bedfordview as an Administrator: Debtors & Creditors and put your financial administration skills to work in the fast-paced world of motor retail. You will play a key role in keeping accounts accurate, processing transactions on time and preparing reliable reconciliations, while building positive relationships with suppliers and customers.

Key Duties and Responsibilities:

• Invoice capturing, payment allocations, expense allocation to the correct GL accounts
• Process incoming purchase order requests
• Print proof of payments and match open items in the order system
• Reconciliations to creditors’ statements for payment, timeously
• Maintaining a current age analysis
• Make sure that orders are kept up to date
• Validation of sign-off on orders before payments
• Make sure the order is for the correct cost centre
• Make sure that the correct cost centres are used when processing
• Electronic and manual supplier filing system is accurate and up to date
• Vendor documents and applications are relevant and up to date
• Liaising with branch managers for authorisation as required
• Ensuring all refunds are authorised and paid promptly
• Handling Intercompany Creditor accounts
• Daily processing/receipting of bank statements
• Follow up with customers for any shortfalls and prepare a schedule
• Reconcile accounts payments to remittance and DMS
• Process settlement discounts timeously
• Send monthly statements timeously
• Follow up on legal matters with attorneys
• Follow up on specific debtor queries
• Ensure filing of all relevant debtor-related documents is accurate and up to date
• Follow up on bank statements for unpaid cheques, credit card reversals and fleet management re-debits 
• Manage and reconcile Parts and Workshop Cash accounts daily
• Manage and reconcile Vehicle debtor accounts daily
• Follow up on outstanding cash and vehicle debtors with the respective department.
• Prepare monthly schedules for staff deductions

Experience and Minimum Qualification/s required:

• A minimum of Grade 12
• Post-matric/ tertiary finance-related qualification, advantageous
• Computer literate; proficient in Excel, Outlook, and Word
• A minimum of 2 years of relevant experience in a motor dealer or OEM environment
• Knowledge and ability to use relevant motor retail DMS systems, e.g. CDK Drive, Evolve, Autoline, Kerridge or Automate.

• Communication: Able to communicate professionally at multiple levels in a professional, diplomatic, polite and rational manner even when under pressure
• Interpersonal competence; effective at working with people
• Problem-solving skills and sound judgement
• Action-oriented
• Able to work independently and under pressure
• Time management, including the ability to respond to and resolve queries and issues in the minimum amount of time

Personal Attributes:

• Professional
• High level of detail and accuracy
• Energetic and self-motivated
• Resilient
• Hard working
• Deadline driven
• Systematic and methodical

 Other Requirements:

• Clear Criminal and Credit Record

Motus is hiring for this full-time position in Gauteng.

See all 56 jobs at Motus →

Full-time positions like this one are ideal for building real-world experience. Even if you don't meet every requirement, applying shows initiative — and many employers value attitude over experience for entry-level roles.

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