Aankope Assistent: Insethandel / Purchasing Assistant: Agricultural Inputs

Kern doel van die pos:

Om die administratiewe akkuraatheid en opvolg van aankope en produkdata vir landbouchemie, kunsmis en saad binne die OVK-groep te verseker.

Verseker akkurate aankope-administrasie, tydige opvolg en betroubare AS400-prys- en besteldata vir die insethandelspan.

Minimum Vereistes:

• Matriek; toepaslike administratiewe, aankope- of voorraadkwalifikasie sal voordelig wees;
• Verkieslik 2–3 jaar administratiewe ervaring in aankope, voorraad of landbou-insethandel;
• Kennis van AS400 en landbouchemikalieë, kunsmis en saad sal ’n voordeel wees.

Vaardighede:

• Sterk organisasie-, kommunikasie- en probleemoplossingsvermoë;
• Akkuraatheid, verantwoordbaarheid en die vermoë om onder operasionele druk te presteer;
• Diensgerigte ingesteldheid en goeie samewerking met interne rolspelers;
• Sterk rekenaarvaardighede.

Verantwoordelikhede: 

• Verskaf daaglikse administratiewe ondersteuning aan die Aankopebestuurder en Produkreeksbestuurder: Insethandel;
• Skep, kontroleer, dokumenteer en volg aankoopbestellings en uitstaande bestellings vir landbouchemie, kunsmis en saad op;
• Onderhou en verifieer verskafferpryslyste, kostes en verkooppryse op AS400 volgens goedgekeurde magtigings;
• Registreer en volg verskaffer-, voorraad-, aflewerings- en kwaliteitseise tot afhandeling op;
• Volg kredietnotas, terugsendings, afleweringsbewyse en verskille tussen bestellings, ontvangste en fakture op;
• Berei voorraad-, prys-, eis- en uitstaande-bestellingsverslae voor en versprei dit betyds;
• Onderhou produk- en verskafferrekords, dokumentasie en elektroniese lêers, insluitend toepaslike produk- en registrasie-inligting;
• Skakel met takke, DC, verskaffers en finansies om navrae vinnig op te los;
• Eskaleer vertragings, prysafwykings en onopgeloste eise betyds.

OVK is ’n gelyke geleenthede werkgewer. Ons moedig persone uit aangewese groepe, asook persone met gestremdhede, aan om aansoek te doen.

Core purpose of the post:

To ensure the administrative accuracy and follow-up of purchases and product data for agricultural chemicals, fertiliser and seed within the OVK Group.

Ensure accurate procurement administration, timely follow-up, and reliable AS400 price and order data for the agricultural inputs team.

Minimum Requirements:

• Matric; an appropriate administrative, purchasing or inventory qualification will be beneficial;
• Preferably 2–3 years of administrative experience in purchasing, inventory or agricultural input trade;
• Knowledge of AS400 and agricultural chemicals, fertilizer and seed will be an advantage.

Skills:

• Strong organisational, communication and problem-solving abilities;
• Accuracy, accountability and the ability to perform under operational pressure;
• Service-oriented mindset and good cooperation with internal stakeholders;
• Strong computer skills.

Responsibilities:

• Provide daily administrative support to the Purchasing Manager and Product Line Manager: Agricultural Inputs;
• Create, check, document and follow up on purchase orders and outstanding orders for agricultural chemicals, fertiliser and seed;
• Maintain and verify supplier price lists, costs and selling prices on AS400 in accordance with approved authorisations;
• Register and follow up supplier, inventory, delivery and quality claims through to resolution;
• Track credit notes, returns, delivery notes and discrepancies between orders, receipts and invoices;
• Prepare and distribute inventory, price, claims and outstanding-order reports on time;
• Maintain product and supplier records, documentation and electronic files, including applicable product and registration information;
• Liaise with branches, the DC, suppliers and finance to resolve queries promptly;
• Escalate delays, price discrepancies and unresolved claims promptly.

OVK is an equal opportunity employer. We encourage persons from designated groups, as well as persons with disabilities, to apply.

OVK is hiring for this full-time position in Free State.

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Full-time positions like this one are ideal for building real-world experience. Even if you don't meet every requirement, applying shows initiative — and many employers value attitude over experience for entry-level roles.

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